AI Receptionist for Med Spas

Most Med Spa Visitors Leave Without Booking. We Turn Them Into Paying Clients.

AI receptionist engages, qualifies, and follows up via text — before they leave your site.

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No credit card required · Free 20-min walkthrough

47hrsAverage response time from businesses to a web lead
50%Of leads go to the vendor that responds first
8×Higher conversion when contacted within 5 minutes
$2k+Estimated lifetime value of a new med spa patient
Sources: InsideSales Lead Response Study · Industry estimates
The Problem

Most Med Spas Don't Engage Visitors Until After They Leave.

Your website gets traffic. Your services are great. But between the visit and the booking, revenue quietly slips away every day. Industry research shows that scheduling problems and slow response times are among the most common challenges facing med spa operators.

⏱

Visitors Leave Without Booking

They browse your services, check pricing, look at your team page — then close the tab. No name. No number. No way to follow up.

💬

Questions Go Unanswered in Real Time

"How much is lip filler?" "Who does Botox?" Every unanswered question is a visitor who moves on to a competitor that responds first.

📋

Interested Prospects Don't Follow Through

Someone fills out a form or sends a DM. By the time your team sees it, the moment has passed. The prospect booked somewhere else — or forgot.

Your Numbers

See Your Recovered Revenue Potential

Enter your numbers below. The math is conservative — most businesses are losing more than they think.

Recovered monthly revenue potential
$9,000
That's roughly 5 leads per month never hearing back.

Based on a 2% recovery rate — a conservative estimate for AI-assisted lead capture.

This estimate is for illustrative purposes only. Actual results vary based on your website traffic, service mix, pricing, and market conditions. AI IN TEAM does not guarantee specific lead volumes, bookings, or revenue.

The Solution

An AI Receptionist Working For Your Med Spa Around The Clock

We plug into your site. Your booking system stays exactly as it is. We handle everything that happens before a visitor clicks your book button — and everything that happens when they don't.

⚡

Instant Response

Every inquiry gets a personalized response within seconds — day or night, weekends and holidays.

🎯

Smart Lead Qualification

Captures name, contact info, service interest, and timeline — then routes leads intelligently so your front desk skips the busywork.

📅

Direct Booking Link

A consultation booking link goes out in every response. Leads schedule directly into your calendar.

🔄

Automated Follow-Up

If a lead doesn't book right away, the system follows up automatically — no manual chasing required.

📊

Live Lead Dashboard

Every lead, every response, every booking logged in a clean Google Sheet you can check anytime.

📧

Weekly Performance Report

A summary of leads captured, follow-ups sent, and appointments booked lands in your inbox every Monday.

🔁

Reactivation Outreach

Botox cycle reminders, seasonal treatment campaigns, and lapsed patient recovery — bringing past clients back automatically.

How It Works

Up and Running in 3 Steps

We handle the entire setup. You show up to booked appointments.

01

We Install the System on Your Website

A smart lead capture form goes live on your site. Visitors fill it out naturally — name, contact info, service interest. Clean, fast, mobile-optimized.

02

Every Lead Is Captured and Responded to Instantly

The moment someone submits their information, they receive a personalized response with a direct link to book a consultation.

03

Your Calendar Fills Itself

Leads receive a 3-message follow-up sequence by text — instant, 24 hours, and 72 hours — with smart detection that stops when they respond. They book directly into your calendar, and a weekly report shows exactly what the system captured.

Works with your current booking system — no changes required.
VagaroMindbodyGlossGeniusBooksyJaneCustom
No ads required. Works with your existing traffic.
Pricing

One System. Everything Included.

No tiers, no upsells, no confusion. You get the full system — custom-built for your practice.

The AI Receptionist

A fully custom AI receptionist trained on your services, pricing, and staff — installed on your website, responding to visitors instantly, following up by text, and bringing past clients back. You don't change anything about how you operate.

$499/mo
+ $1,000 one-time setup
  • Custom-trained AI on your exact services, pricing & staff
  • Answers like your best front desk person — accurate and on-brand
  • 24/7 — nights, weekends, holidays
  • Captures name, phone, and service interest
  • Instant branded email with your booking link
  • SMS follow-up within 60 seconds of inquiry
  • 3-message text sequence: instant → 24hr → 72hr
  • Smart reply detection — sequence stops when lead responds
  • Dedicated SMS number for your practice
  • Reactivation outreach: Botox reminders, seasonal campaigns, lapsed patients
  • Live lead tracking dashboard (Google Sheets)
  • Weekly performance report every Monday
  • Direct founder access — you work with me personally
Get Started →

At $499/mo, one new patient covers the cost. No long-term contracts — cancel with 30 days notice.

FAQ

Common Questions

Everything you need to know before booking a demo.

Will this work with my existing website?

Yes. We integrate with WordPress, Wix, Squarespace, Webflow, and custom-built sites. No redesign needed.

How long does setup take?

Most practices are live within 5–7 business days. We custom-train the AI on your specific services, pricing, and staff, which takes a few days of back-and-forth before going live.

Do I need to change my current booking system?

No. We work with whatever you already use — Vagaro, Mindbody, GlossGenius, Booksy, Jane, or any custom system.

How does the AI know about my specific treatments?

We train it on your exact services, pricing, and staff before going live. It answers the way your best front desk person would — accurately, warmly, and on-brand.

What happens if I want to cancel?

No long-term contract. Just give us 30 days written notice. If the system isn't delivering value, you shouldn't be paying for it.

Can you guarantee a certain number of leads or bookings?

We don't guarantee specific lead counts. We guarantee every lead gets responded to instantly and followed up with automatically.

Is this HIPAA compliant?

We don't store or transmit protected health information. The system captures standard marketing contact info and service interest only — keeping it outside HIPAA scope. We're also aware of state consumer health data laws like Washington's My Health My Data Act (MHMDA) and have designed our system to minimize exposure. See our Privacy Policy for details.

What does the $499/mo cover?

Everything — SMS and email automation, AI hosting and maintenance, your dedicated phone number, the reactivation engine, dashboard access, weekly reports, and direct support from me. There are no add-on fees.

Do I need to run ads for this to work?

No. This works with the traffic you already have — Google, Instagram, referrals, or anywhere else.

What's the reactivation engine?

It reaches out to past clients with Botox cycle reminders, seasonal treatment campaigns, and lapsed patient recovery — included with every install.

What data do you collect from my patients?

Our system collects standard marketing contact information only — name, email, phone number, and service interest. We do not collect medical history, diagnoses, treatment records, or any Protected Health Information (PHI). This keeps our system outside HIPAA scope. We recommend consulting your own compliance advisor for your specific situation.

Who owns the lead data?

You do. All lead data collected through your system belongs to your practice. If you ever cancel, we'll provide a full CSV export of all leads within 30 days. After that, we delete your data from our systems.

What happens if your system goes down?

Our system runs on enterprise-grade hosted infrastructure with automated monitoring. In the rare event of downtime, we'll notify you promptly and work to restore service as quickly as possible. Downtime caused by third-party platforms (SMS carriers, email providers, scheduling systems) is outside our control, but we actively monitor all integrations.

Steven Lewis, Founder
About

There's No I in Team. But There Is an AI.

I'm Steven, founder of AI IN TEAM LLC. I build AI-powered automation systems for service businesses that are serious about not letting leads fall through the cracks.

I've seen too many great businesses lose clients simply because no system was in place to respond fast enough. That's a fixable problem — and fixing it is exactly what I do.

Every system I build is monitored, maintained, and backed by direct support from me personally. You're not dealing with a faceless agency — you're working with someone who picks up the phone. I take data privacy seriously — every system is built with compliance in mind, and I stay current on regulations affecting the med spa industry.

  • AI IN TEAM is a registered LLC
  • General liability insured
  • Serving med spas nationwide
  • Direct support from the founder
Book a Free Demo
Book a Demo

See It Working In Real Time

Pick a time that works for you. I'll show you the live system, walk through how it works for your practice, and answer every question. No pressure. No obligation.

📅 Schedule a Free 20-Min Demo
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Want to try it yourself first? Submit a test inquiry on our demo site and watch the system respond in real time.

Have a quick question? Use the chat widget in the bottom right — I usually reply within a minute.

[email protected]
(323) 379-9237